Event Showcase

Proven Results.
Real Events. Real AV.

See the equipment packages and setups we've delivered for events across Oklahoma, Arkansas, Kansas, and Texas.

500+ Events Delivered
98% Client Satisfaction
5 Markets Served
Zero No-Shows — Ever
Pharma Dinner

Regional Speaker Program & Product Launch

Dallas, TX 22 attendees

Private dining room setup for a pharmaceutical speaker program. Delivered seamless product presentation with reliable laptop connectivity and a dedicated room attendant managing check-in and AV throughout the evening.

AV Package

  • HD Projector & Portable Screen
  • Wireless Lapel Microphone
  • Laptop / Presentation Delivery
  • Slide Advancer
  • Webcasting for Remote HCPs
  • Dedicated Room Attendant
Zero technical issues; client requested same team for upcoming quarterly events across 3 markets
Pharma Tour

National Speaker Program — 6-City Tour Support

Tulsa, OKC, Bentonville, Wichita, Dallas, Fort Worth ~150 total

Coordinated AV support across six markets for a national pharmaceutical manufacturer's speaker program. Identical equipment setup and consistent, trained staff at every location — reps never had to re-explain their needs.

AV Package

  • Projector & Screen (per city)
  • Wireless Lapel Mics (2 per city)
  • Laptop / Presentation Delivery
  • Slide Advancer
  • Webcasting to Corporate HQ
  • Dedicated Room Attendant (per city)
Client rebooked for 8 additional markets; perfect 6-for-6 flawless execution record
Conference

Annual Executive Conference & Awards Ceremony

Bentonville, AR 400 attendees

Three-day corporate conference featuring keynote presentations, breakout sessions, and a gala awards ceremony. Multi-room AV infrastructure with simultaneous live streaming and post-event video compilation.

AV Package

  • Dual Large-Format Projection Systems
  • Wireless Handheld & Lapel Microphones
  • Professional Audio System
  • Stage Lighting & Uplighting
  • Multi-Camera Live Streaming
  • LED Backdrop Display
3-day event, zero failures; 2,400+ remote viewers; client renewed for next year
Business Meeting

Quarterly All-Hands Meeting & Town Hall

Oklahoma City, OK 250 in-room + 300 remote

Corporate town hall with executive presentations, Q&A sessions, and department highlights. Full HD video production with professional audio, stage lighting, and real-time audience polls.

AV Package

  • Large Projection Screen
  • Wireless Mics with Audience Polling
  • Premium Sound System
  • Professional Stage Lighting
  • HD Live Streaming (multi-location)
  • Recording & Post-Production
99.8% streaming uptime; AV quality rated 4.9/5; converted to quarterly recurring contract
Nonprofit Gala

Annual Fundraiser Gala & Charity Auction

Tulsa, OK 350 guests

Evening gala supporting youth education programs. Created an immersive experience with tribute video montage, live auction displays, donor recognition slides, and uplighting that transformed the venue.

AV Package

  • Large Projection (2 screens)
  • Wireless Handheld Microphone
  • Professional Audio System
  • Uplighting & Ambient Design
  • Video Playback with Transitions
  • On-Site AV Director (6 hours)
Fundraiser exceeded goal by 22%; AV enhanced donor engagement; rebooked for next year
Press Conference

Corporate Announcement & Media Briefing

Fort Worth, TX 75 media + 500 online

High-stakes product announcement with live national broadcast capability. Professional podium setup, multi-microphone system, branded backdrop, and seamless streaming to major news outlets.

AV Package

  • Dual Podium Microphones with Mixer
  • Mult-Box for Media Audio Feed
  • Branded Backdrop Lighting
  • 4K Live Stream to Broadcast Networks
  • HD Recording
  • On-Site AV Technician
Zero issues during live broadcast; featured on 12+ outlets; client praised professional execution
Hybrid Event

Corporate Training Summit — Hybrid Delivery

Wichita, KS 200 in-person + 800 remote

Two-day hybrid training event with flawless integration of on-site and remote participants. Multi-camera switching, professional audio for both audiences, and interactive Q&A with synchronized live polls.

AV Package

  • 3 HD Cameras with Pro Switching
  • Wireless Handheld & Lapel Mics
  • Premium Audio with Monitor Mixes
  • Multi-Platform Streaming (Zoom, Teams, YouTube)
  • Interactive Live Polling System
  • Recording & Archival (2 days)
1,000 total attendees; 99.9% uptime; remote experience rated 4.8/5 stars
Venue Partner

The Mayo Hotel — Preferred AV Partner Since 2017

Tulsa, OK 100s of events since 2017

Long-standing preferred AV vendor for Tulsa's iconic Mayo Hotel. We provide full-service AV for everything from intimate boardroom meetings to grand ballroom galas, weddings, and corporate retreats — with on-call technicians and equipment always on standby.

AV Package (Scalable)

  • Ballroom Projection Systems
  • Full Audio & Wireless Mic Suite
  • Stage & Ambient Lighting
  • Live Streaming & Video Playback
  • Dedicated On-Call Technician
  • 24/7 Emergency Support
Hundreds of flawless events since 2017; The Mayo's exclusive AV partner for all event types
Venue Partner

Stoney Creek Conference Center — Partner Since 2020

Broken Arrow, OK Conference & meeting AV

Preferred AV provider for Stoney Creek's Broken Arrow conference center. We support corporate meetings, training seminars, and multi-day conferences with reliable equipment and fast-response technicians who know the venue inside and out.

AV Package (Scalable)

  • Meeting Room Projection Systems
  • Conference Audio & Mic Packages
  • Video Conferencing Support
  • Breakout Room AV Kits
  • On-Site Technician
  • Same-Day Equipment Swap
Trusted partner since 2020; venue staff and planners request our team by name
Venue Partner

RiverSpirit Casino Resort — Partner Since 2017

Tulsa, OK Galas, conferences & more

Providing AV production for RiverSpirit Casino Resort's ballrooms and event spaces since 2017. From large-scale corporate galas to concerts and charity events, we deliver full-production AV with a team that knows every room in the venue.

AV Package (Scalable)

  • Large-Format Projection & LED Walls
  • Professional Sound Systems
  • Stage & Production Lighting
  • Multi-Camera Video Production
  • Dedicated Event Technicians
  • Pre-Event Venue Walkthroughs
9+ years of partnership; trusted for their highest-profile events and VIP productions
Venue Partner

Doubletree Hotel Bentonville — Partner Since 2020

Bentonville, AR Corporate & pharma events

Preferred AV partner for the Doubletree Hotel in Bentonville — a key market for corporate vendor meetings and pharmaceutical programs. We provide turnkey AV for their meeting rooms and ballroom, with equipment stored on-site for fast setup.

AV Package (Scalable)

  • Ballroom & Meeting Room Projection
  • Wireless Microphone Packages
  • Professional Audio Systems
  • Laptop / Presentation Delivery
  • On-Site Technician
  • Equipment Stored On-Premises
Seamless vendor partnership since 2020; hotel staff trusts our team for every event
Pharma Dinner

Medical Professional Training Seminar

Bentonville, AR 18 attendees

Intimate dinner seminar with clinical data presentations across two presentation tracks. Comprehensive AV supporting interactive demonstrations, case study reviews, and continuing education documentation.

AV Package

  • Projector & Screen
  • Wireless Lapel Microphone
  • Laptop / Presentation Delivery
  • Slide Advancer
  • Webcasting with On-Demand Access
  • Room Attendant (full evening)
Flawless execution; attendees praised presentation clarity; client approved for annual recurring program
Trade Show

Industry Trade Show Booth & Presentation Stage

Oklahoma City, OK 500+ visitors over 3 days

Custom trade show booth with dual projection, interactive touchscreen displays, and a continuous presentation stage with professional audio. Designed to attract maximum foot traffic and generate qualified leads.

AV Package

  • Dual HD Projection Screens
  • Interactive Touchscreen Display
  • Professional Audio System
  • Stage Lighting for Presentation Area
  • Video Loop Playback
  • On-Site Technical Support (3 days)
Most visually impressive booth at show; 150+ leads generated; rebooked for next year

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